Guide · Teachers and chaperones
Teacher quick guide
The short version — what teachers and chaperones need to know on the day. Print it and hand it to every adult coming with you.
Version 3.0 · Updated 3 September 2026
What the visit is
An instructor-led educational programme on private farm property, emphasising hands-on learning in agriculture, ecology, and environmental science. Programmes run about two hours.
- 10:00ArrivalUnload to the picnic area, restroom break
- 10:15Safety orientationBoundaries, animals, what to do if separated
- 10:30Activity of choiceThe hands-on block you chose when planning
- 11:00Snack and breakBring your own; shaded tables and shelters
- 11:15Farm tour or trail hikeOn foot, or by trailer if distance is a concern
- 11:45Load upBack to the buses
- 12:00DepartureFits inside one bus dispatch
This is the block most schools run and every part of it is negotiable. Your group may stay on the farm after the programme, during regular hours, at no extra admission.
Who does what
- Teacher / chaperone leader
- Coordinates scheduling, counts, and chaperones in advance. Reviews expectations with students and adults before arrival. Carries emergency contacts, medications, and a first-aid kit.
- Chaperones
- Actively supervise assigned students, reinforce safety rules and instructor guidance, and model respectful listening during instruction.
- Farm instructors
- Lead activities, manage safety, operate all farm equipment, and make the final decisions on participation, group flow, and activity structure.
Clothing and supplies
Required
- Long sleeves and long trousers
- Closed-toe shoes — no sandals or open-toe footwear
Bring
- A filled water bottle for every person — no potable running water on site
- Snacks, and lunch if needed
- Bug spray and sunscreen
Supervision rules
- Students stay with their assigned group at all times
- No independent exploration or side activities during the programme
- When an instructor is speaking, everyone stops and listens — chaperones included
- Instructor directions are final and are issued for safety and learning
Not following these may mean removal from an activity, early dismissal, or termination of the visit if safety is compromised.
Field trips are for registered students. Younger siblings may not take part in activities and must stay with a separate supervising adult in the designated areas.
Fees at a glance
The two-hour programme is $14.00 per child, with a $200.00 minimum per group.
| Students | Group fee | Per student |
|---|---|---|
| 20 | $280.00 | $14.00 |
| 30 | $420.00 | $14.00 |
| 45 | $630.00 | $14.00 |
| 70 | $980.00 | $14.00 |
- One complimentary chaperone per 5 students
- Additional adults pay $3.50 weekday, $4.00 weekend admission
- Includes admission, all guided activities, and farm produce for each student
- Invoiced against a purchase order; payment due one week before the visit
Photography
Photography and video may occur during the visit for educational and promotional purposes. We rely on your school's existing FERPA and photo consent procedures rather than collecting our own. Tell farm staff on arrival about any opt-outs.
Who to ask
Questions about a visit, a policy, or an accommodation go to either of us directly. Texting is the fastest way to reach the farm — we are usually outside.
- Tom Brown
- Owner — tom@themeadowlarkfarm.com
- Sayako Schwing
- Production Specialist — sayako.kanie@gmail.com
- Farm phone
- (316) 518-8907 — text or call
- Address
- 11249 SW 160th St, Rose Hill, KS 67133